HV HobbyVerse Vendor resources Open Dashboard

Resources

Everything vendors ask for in the week before the event.

Arrival timing, parking, signage rules, booth prep, and common questions now live together so nobody has to hunt through email threads on event morning.

Arrival timeline

A cleaner minute-by-minute path for show day.

7:30 AM

Parking opens

Vendor parking and side-door unloading become available before check-in begins.

8:00 AM

Load-in begins

Use your booth number and vendor name at check-in to get routed quickly.

9:30 AM

Final floor reset

Displays should be active, packing lanes cleared, and helper badges on.

10:00 AM

Doors open

Attendee traffic begins and support staff shift to the main floor.

Bring with you

  • Table cover and upright signage
  • Pricing labels or easy-to-read bins
  • Charge options, cash drawer, and change
  • Inventory protection for load-in and load-out

Support contacts

  • Vendor desk: opens at 7:45 AM
  • Event staff: floor support throughout the day
  • Email: vendors@hobbyverse.co
  • Escalations: contact page and on-site lead

Setup standards

Keep booths clean, easy to browse, and family-friendly.

  • Keep inventory within your assigned footprint unless approved in advance
  • Use signage that identifies category and booth name clearly from the aisle
  • Protect walk lanes during unpacking and breakdown
  • Flag any oversized displays or power needs before show week

Booth design reminders

  • Lead with your strongest visible category so guests know whether to stop
  • Use price labels where possible to reduce friction for families and new collectors
  • Display high-value items safely without blocking the whole table
  • Leave a little space for conversation and checkout flow

FAQ

Questions that usually show up the night before or morning of the event.

Can I add a helper or second seller after I submit?

Yes. Use the dashboard or email vendor support so staffing and badge notes stay attached to your reservation.

What if my category changes after approval?

Update it before show week so the event page, booth map, and attendee search remain accurate.

Where do I send spotlight graphics and promo copy?

The promotions page now holds the deliverables list, deadlines, and recommended asset sizes.

Do first-time vendors have to build everything themselves?

No. Assisted setup is available for profile copy, listing support, and general onboarding help.